Poland Embassy Appointment Registration Process

Step 1: Required Documents

To register your application in the Polish e-Konsulat system, you will need:

Passport

Clear photo of the first page and all pages with any markings (visas, stamps, etc.).

Work Permit

PDF or clear photos of all pages (Zaświadczenie, Zezwolenie).

Residence Proof (if applicable)

If you live in a country different from your nationality or hold a permanent residence permit, provide a high-quality photo of the document, including its number and validity period.

Completed Registration Form

• Include the following details:
• Surname and first name
• Maiden name (if applicable)
• Marital status
• Official residence address:
• Country, Region, City/Village
• Postal code
• Street and house/apartment number
• Email address (one candidate per email; ensure you can access it)
• Country code and phone number
• Valid visas or other passport markings
• Tax identification number (for verification by the Polish consulate)
• Country and city where your visa will be processed

Step 2: Registration Process

Submit all required documents and completed registration form.

After preliminary registration, you will receive multiple messages from the Polish consulate. Two of these messages will contain links for the second stage of registration.

Important: These links can only be opened once. If opened incorrectly, you must wait ~2 days for the Polish consulate database to reset your registration.

Registration is performed Monday–Thursday.

Note: Only preliminary registration is handled. Appointment dates at the embassy are not booked through this process.

Step 3: Document Processing

Document preparation typically takes 2–3 days.

Ensure all information is accurate; errors or invalid formats cannot be corrected later.

Important Notice

The Polish Embassy will send notifications regarding your visa application directly to your email. Please check your email frequently and wait patiently until your scheduled appointment date and time.

We act only as your appointment registration provider. All electronic notifications are sent directly by the Embassy and are beyond our control.

Declaration

By proceeding with your application and making payment, you confirm that you have read, understood, and agreed to the above conditions, including our Terms & Conditions and Refund Policy.